Everything in this world is perishable; servers in your organization as well. And when the servers reach the end of their life, data center decommissioning becomes the need of the hour. This is not just shutting down the old servers, turning off the switches and dismantle storage racks. Rather, it’s a huge undertaking and a complex process covering several pieces of expensive equipment.
To break this complex process into a manageable task, we’ve compiled a checklist for you. Refer to this checklist to complete decommission without any errors and impact on business growth.
- Planning and discovery
In this step, you need to identify and engage the stakeholders. Ensure that there is a proper communication channel or assign a project manager. If your organization doesn’t have any person with data center decommission process experience, hire an external expert as a project manager.
- Create scope of work
Once you have the right channel and team, the next step is to outline all the details, safety procedure, stages of removal and demolition. Along with this, also make a list of exact responsibilities of the tasks, method, completion time and the responsible person.
3 Outline tool requirements
Another important consideration in addition to the team is of tool requirements. Ask you data center decommissioning manager to create a list of tools, materials and labor needed to complete the job. Hoists, forklifts, device shredders, degaussers are some common tools you will need to complete the process.
- Decommissioning stage
Once all the planning is done and your teams are ready to get rolling, you can start the actual decommissioning stage. At this stage, you need to run tests and simulations on all backups. Disconnect equipment from the network and remove from ACLs, subnets and firewalls.
- Disposition or data destruction
At this step, you need to delete data from HDD and SSD media that includes deleting unwanted files, encrypting the drives or degaussing the drives to make it inoperable. Steps to ensure robust data sanitization framework include:
- Maintaining a data governance framework
- Clearly spelling out protocols
- A proactive polity for reuse of storage devices
- Clear expectations of the company around the process
- Label and pack IT equipment
Clear labelling of the IT equipment is essential for effective e-waste recycling. Alphanumeric tags and colored labels are easy options to uniquely identify each IT equipment. Make sure that each work order is easy to read and explain to help the team understand their job.
- Coordinate disposal and recovery of assets
Data center decommissioning is not just disposition of the old server. It also accounts for segregation of the servers and hardware that can be reused. An easy way to coordinate with the appropriate resource is audit the assets and indicate repurpose, resell or recycle clearly.
With B2B Export’s data center decommissioning services, you will be able to follow this checklist for error-free and smooth process. Whether you have two racks or two thousand racks, we have all the expertise for responsible e-waste recycling and certified data destruction.